Archive One Overview

Manage Compliance of:

• Employee 201 files 
• BIR/ITR filing and payments deadline 
• SSS/Philhealth remittance schedule
• SEC Compliance
• DTI Regulatory Compliance
• Insurance Policy Remittance
• Pag-IBIG Remittance
• Custom Document Sets
• Subject to Customization 

Key Features:

• Comprehensive archive administration 
• User rights management and access control
• View access logs – know who has accessed or added files
• File validity alert – Receive alerts for expiring and expired documents
• View document history
• Document set status report – For auditing purposes 

Benefits:

• A flexible solution that adapts to any company’s document 
  management procedures. 
• A system that reduces the time required for searching, retrieving,  classifying and storing documents. 
• A powerful tool that is secure and enables administrators to track 
  users who have accessed the system and the documents. 
• Archive One sends alerts every time a document is due for update or renewal. 
• Archive One can be deployed as a standalone application, networked 
  over the corporate LAN, and/or accessed via the internet. 

Why do you need Archive One?

• Multiple organized files in a single repository
• Improved search capabilities
• Enhanced security and compliance
• Faster access and retrieval of documents
• Protect your documents from unauthorized access
• Advanced search features
• Standalone or networked solution

Archive One 8

Microsoft Office Integration

Archive One 8 lets you manage, secure and backup documents either in cloud server or an internal server where it will no longer consume
precious physical office space.

Work with office documents within a local network or on the cloud via web-services. Get access to proposals, contracts, spreadsheets and other office documents by searching for them using the Archive One office toolbar. Alternatively check-in new versions of contracts or other documents.

Scalability

Archive One scales from a single server deployment to clustered environments with terabyte storage. 

Document Sets

Manage document sets such as 201 files, regulatory documents and related case files. Export the sets as merged PDF files with bookmarks or export to a folder. 

Security

Security is an essential element of any document manage-ment system, Archive One provides database separation, library separation or granular rights. 

Search

Keyword or Full Text Search allows users to find docu-ments easily. It is as simple as using a search engine. More keywords bring more relevant documents.

Recommended Requirements:

• Database Server (required for Archive One Standard and Enterprise Edition) 
• Microsoft Windows 2008 R2 STD Edition 64 Bit 
• Quad Core Processor minimum 
• 2 GHz or higher 
• 16GB of RAM minimum 
• 2 x 300GB SAS 15K RPM (System Disk) RAID 1 Configuration 
• 2 x 500GB SAS 15K RPM (Data Disk) RAID 1 Configuration 
• Microsoft SQL Server 2008 STD R2 64 Bit as the 
• Database to store all documents 
• Disaster Recovery Equipment 

Minimum Requirements:

• Database Server 
• MS Windows Server Standard 2008 R2 
• Quad Core 3.10 GHz 
• 8 GB RAM 
• 250 GB SATA (System) 
• 500GB SATA (Data) 
• MS SQL Server 2008 Express R2 
• Disaster Recovery Equipment 

Workstations (All Archive One license schemes)

• Microsoft Windows XP Professional / Windows 7 / Windows 8 
• Core 2 Duo / Quad Core 
• 1 GHz of Higher (recommended) 
• 4GB of RAM (recommended) 
• 20GB of available hard disk space 

Minimum Requirements:

• Microsoft Windows XP Professional / Windows 7 / Windows 8 / 
•Windows2008 Standard 
• 4 GB RAM 
• MS SQL Server Express 2008 R2 
• Disaster Recovery Equipment